Managing Scheduled Reports

Once a selected report definition is scheduled for publication the following actions button and table columns display in the right hand pane.

Actions

  • Run Now - Runs a previously scheduled report immediately. This allows a report that has timed out, generated an error, or was unapproved to be re-run immediately without having to reselect all the schedule options over again.
  • Reschedule - Displays the Schedule tab of the Reschedule Selected Item dialog. Use this tab to reschedule the publishing of a selected report. These options are the same as when you originally schedule a report.
  • Recipients - Displays the Distribution tab of the Reschedule Selected Item dialog. Use this tab to change the recipients for a selected report you are rescheduling. These options are the same as when you originally schedule a report.
  • Delete Schedule - Permanently deletes a selected published report. This only deletes the record of the report in Schedule for your VSA logon. It does not delete the report for any other user.
  • History - Displays a Selected Item History dialog, providing a history of all published instances of the report you have received. Click the publishing date of the report you want to see, then click the hyperlink of that report at the bottom of the dialog.
  • Refresh - Refreshes the page.

Table Columns

This table supports selectable columns, column sorting, column filtering and flexible columns widths.

  • (Status)
    • Pending
    • Completed and Approval Required - Click the icon to view the completed report, then approve or reject it. See Approving / Rejecting Reports.
    • Completed and Rejected - Click the icon to view the completed and rejected report. You can subsequently approve it.
    • Completed and Distributed - Click the icon next to the name of the report to display a Selected Item History dialog that contains the publishing history for that report. Click the publishing date of the report you want to see, then click the hyperlink of that report at the bottom of the dialog.
    • Error - The report failed to publish.
  • Name - The name of the report.
  • Owner - The creator of the report.
  • Recurrence - Click the recurrence—Once, Daily, Weekly, Monthly— to update the schedule.
  • Recipients - Click the number of recipients to update the list of recipients in the Reschedule Select Item dialog.
  • Recipient List - A list of recipients.
  • Last Ran - The last time this report was published.
  • Next Run - The next time this report is scheduled to be published.
  • Organization, Machine Group, Machine, View - The types of Data Filters used to limit the data included in a report. Use a view to select more than one organization, machine group or machine. All machine groups in all organizations you are authorized by your scope to view are selected by default.
  • Type - Report or Reportset
  • Status - The status of the report in text.
  • Location - The folder the scheduled report is located in, in the middle pane.
  • Date Created - The date the report was scheduled.
  • Scope - Visibility of rows in the schedule table is limited by the scope you are using. Your scope must match the scope that was current when the owner scheduled the report. This ensures that only users authorized to view the same data shown in the report can reschedule and modify recipients of the report. Email recipients can always access the completed report in email, even if they are not members of the same scope.